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22 Sep 2017

Almost every business organization uses multiple devices and installs multiple software applications. In this case, the hardware devices are known as the IT assets, for examples, computer, printer, scanner, laptop, etc. On the other hand, the software applications are called the software assets. The audit application, HR management tool, database, CRM application, etc. are the very common software applications. But, every hardware device and the software have some usage rules. Due to the improper knowledge, the organizations cannot follow all these rules and fail to manage the IT assets as well as the software assets. Another most important part is the software license agreement. The organizations are investing on the shadow IT concept for maintaining the different types of the IT work.  Managing shadow IT is not an easy task. Many risks may arise during the IT projects. In this case, people should follow the shadow IT policies.

What is the Shadow IT?

This is nothing but the latest IT buzzword. For managing the IT work, the business houses are hiring the outside IT staffs. These IT staffs work without any approval. That is why this concept is named the Shadow IT. Generally, the shadow IT concept is used as the IT solution. Before hiring the outside IT staffs, the users should know about the risks.

·         This is an expensive IT project.

·         The organizations face the legal problems due to this unauthorized IT department.

·         Selecting suitable IT staffs is very time-consuming.

·         The database hacking is the biggest threat in this IT project.

The employees of an organization must be very responsible for managing shadow IT.  Following the shadow IT policiesare the only way to manage the IT work and avoid the shadow IT risk. 

The policies

·         For preventing the database hacking, it is recommended to implement a tight security solution. It is also necessary to monitor the various software applications and protect the software.

·         The software asset management tool, the software audit tool, inventory management tool, etc. are the very useful business applications. Implement these applications and avoid IT risks.

·         Provide a proper training to your company staff and allow them to use licensed software applications.

·         It is necessary to install various software applications. But, it is also necessary to implement the centralized licensing agreement.

·         Ask permission from the software vendors and share the software copies along with the license key.

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